“OK, let’s discuss the key takeaways from our last meeting.” 

Key takeaways? What key takeaways? Everyone looks at you. You were the one in charge of writing things down. You go through your notes, but it’s all a jumbled mess of doodles and incoherent phrases. You can feel Tom staring at you through the screen. Panic sets it. Then, suddenly, you wake up.

It was all just a dream! Your meeting with Tom and the gang is in two hours, and you’re all set. You’ve had your AI Meeting Assistant running throughout your last meeting. Everything is transcribed and organized: meeting minutes, summaries, and…the key takeaways. But, why are they such a big deal in meetings? Let’s talk about that in this article, and discuss how you can make sure those takeaways never give you nightmares on a Monday morning! 

What Are Key Takeaways?

Also known as “the crux of the matter” and the “nitty-gritty,” key takeaways are short sentences that sum up the main points discussed during a call or a meeting. Without these takeaways, a meeting is like a quest without a quest. It’s unproductive. If you find yourself asking “What did we just talk about?” as soon as your meeting ends, there was probably nothing to take away from it. 

Why Do We Need Key Takeaways?

If you’re a TV series fan, you’ve probably noticed those short intros before an episode starts. “Previously, on The Walking Dead…” These videos recap the main sections of the previous episode, reminding you of what happened and what you can expect to happen in the new episode. That’s similar to how a key takeaway works. 

They Make Meetings More Productive

Having a list of key takeaways after your meeting helps you set a clearer agenda on how to move forward based on what you discussed. Think of them as football coaches who prepare teams right before sending them off into the field. The talks might last more than 5 minutes, but by the time the game begins, everyone knows what to do and everyone is aware of each other’s responsibilities.

They Help With Communication

Not all stakeholders are always present during physical or hybrid meetings. If you put together a key takeaways slide, all team members will be able to catch up on the meeting and whatever was discussed. Those who are present will also be more focused on identifying the takeaways before they are announced at the end of the meeting. 

They Chunk Info Into Bite-Sized Pieces 

Depending on the subject, a meeting might last hours. It’s obvious that you can’t remember every detail that the team discusses during those hours. But what you can do is recording the takeaways during the meeting and referring to them later. The good thing about them is that they’re short and to-the-point, making them easier to read and follow. 

Key takeaways are useful in other areas as well: they help with the decision-making process, knowledge retention, and accountability. Plus, they can be archived as documentation and referred to whenever needed.

What Type of Key Takeaways Are There?

Key takeaways formats come in different shapes and sizes, and the one you end up using depends on the type of meeting you’re in.  Here are some of the most common takeaways you’ll come across with:

Status Updates

Nope, not the ones on Facebook. Status updates are indicators of progress from meeting to meeting. For example, “Karen has delivered the social media statistics from June to July, as requested in the previous meeting.” This is a key takeaway that you should definitely include, as it references the past while reporting on what’s been done.

Action Items

By action items, we’re talking about tasks that need to be completed or followed up on after a meeting ends. These are some of the most common takeaways you’ll run into at meetings.  Designate each task to an individual team member (or an entire team, if that works) and record them as key takeaways to maintain accountability.

S.W.O.T Analysis

Short for Strengths, Weaknesses, Opportunities, and Threats, S.W.O.T. analysis is a key takeaway that’s useful for strategic meetings where you’re trying to set the course straight and understand a project’s ebbs and flows. 

Key Takeaways Examples

Here are a couple of examples for action items, status reports, and S.W.O.T. analysis key takeaways to get your inspiration going:

Status Report Key Takeaway Examples:

New Website Progress:

• The developers are done with 70% of the coding.
• We’ll start user testing on June 10th.

SMM Campaign Update:

• SM engagement has increased by 15% compared to last month.
• We’ll start the new PPC ads on July 1st.

Action Item Key Takeaway Examples:

Website Redesign:

• Action Item: Sarah will finalize the homepage layout
• Assigned To: Sarah
• Due Date: June 15th

Client Meeting Preparation:

• Action Item: John will prepare the presentation slides and review what the client requires.
• Assigned To: John
• Due Date: June 5th

S.W.O.T. Analysis Key Takeaway Example:

• Strength: Our strong brand reputation and loyal customer base will support the new product launch.
• Weakness: We’ve got limited in-house expertise in advanced digital marketing. This might slow things down initially. 
• Opportunity: Growing market demand for eco-friendly products gives us a significant growth opportunity for the new product.
• Threat: Increased competition from established brands in the eco-friendly product space could pose challenges for us.

As you can see, the lingo is simple and easy to follow. That’s what makes key takeaways different from meeting minutes that go into more detail. 

How Do I Create Key Takeaways?

Creating takeaways requires you to brush up on meeting terms glossary and get to know some core concepts when it comes to documentation terminology. You don’t want to just type random sentences on your key takeaway slide. Once you’ve got the definitions down to a T, it’s time to do some more prep work. 

Set the Stage Before Your Meeting 

If you don’t have an agenda for a meeting, we highly recommend putting one together. If you know what you’re walking into, it’ll be easier to jot down key takeaways. You can prepare an outline beforehand, and fill it out as the meeting progresses. 

Holding the Fort During the Meeting

The heavy lifting of writing effective key takeaways happens during meetings. Here are some life hacks you can do to streamline the process:

Practice Active Listening

Listen for details, not the fluff. It’ll help you focus more on the meeting instead of daydreaming. It’s easy to get sidetracked when there’s a heavy information flow. Even if you’re using AI transcription, lending your ears can be very helpful in writing down key takeaways. Whenever you feel like you’ve missed a detail or didn’t quite catch something, be involved and ask questions. 

Use Clear Language

Remember, the key to key takeaways (pun intended) is that they have to be as clear-cut as possible. Aside from the people in the meeting, anyone else who’s referring to your key takeaway slide should be able to understand what’s written there with no effort. 

Chunk Your Notes

Give a structure to your key takeaways. Use bullet points and numbered lists, and stick to a single formatting to maintain consistency. Chances are that you’ll need to write down takeaways for more than one meeting, so creating a template you can use for future calls and meetings is a good idea. 

Fine-Tuning Your Notes After the Meeting

Even if you’re confident that you’ve gotten everything, it’s still worth going over both your own notes and what the AI transcription tool has captured. Nothing is perfect, after all.  Review the key takeaways and verify the info. Make sure the assignees are correct, deadlines are captured correctly, and all action items are as written. Once you’re confident that everything is good to go, run your notes by meeting stakeholders and verify them to make sure there are no errors or misunderstandings.

How Krisp Can Enhance Meeting Takeaways

A great way to enhance your note-taking abilities and come up with detailed key takeaways is using Krisp’s AI Meeting Assistant. This advanced tool offers a ton of benefits that streamline the process of writing key meeting takeaways. Not only does it transcribe entire meetings when using online platforms like Zoom, it also eliminates the need for manual note-taking. With the AI note-taker, your teams can rely on generated meeting summaries that capture the most important points in a format that’s easy to understand. This not only saves time and effort but also ensures that neither you nor your colleagues miss out on critical insights and key takeaways.

Frequently Asked Questions

The post Key Takeaways: Getting to the Bottom Line of Your Meetings appeared first on Krisp.

So, shall we bask in the awesomeness that are meeting memes? Let’s talk about what they are, where some of the more famous ones come from, and how you can integrate them into your meetings and work chats. 

What Are Meeting Memes?

If the name isn’t a dead giveaway already, meeting memes are a special breed of memes that are made specifically for the workplace. They can be witty, sarcastic, and downright hilarious. Most important of all, anyone who’s working in a corporate environment can “get” meeting memes, making them an excellent (and underrated) communication tool.

You’ve probably seen a few of these work meeting memes before, like the “That’d be great” meme or the “Board suggestion” meme that always ends with one guy getting thrown out the window. They come in different formats, from GIFs to photos with captions, and short videos. 

Where Do Meeting Memes Come From?

Meeting memes come from the same place that all other memes come from: the internet and our global consciousness! They’ve become so popular, it’s hard to imagine life without them. It’s gotten to a point that people who unknowingly became memes (like Bad Luck Brian and Overly Attached Girlfriend) actually turned into celebrities and gained fans all around the world. So, it was only natural for memes to enter the corporate world at some point. And once they did, they began to dominate! When the COVID-19 pandemic hit and everyone went virtual, meeting memes became the bread and butter of the online workplace. Let’s take a look at three of these meeting memes and see where they come from:

The “If You Could…That’d Be Great” Meme

This is easily one of the most recognizable work meeting memes out there. It’s a still from a movie called “Office Space” (yes, ironic!) featuring actor Bill Lumbergh with a rather cynical expression on his face. You’ll usually see a request written on top of the meme, and the phrase “That’d be great” at the bottom. “If you could ask the AI Meeting Assistant to take notes, that’d be great.” You can pair any cynical message with this meme, and it’ll work great! It can get the point across without offending anyone…hopefully!

The “Board Suggestion” Meme

This meme became an instant classic when it first appeared online. It features a comic book style drawing of a board meeting where a C-level asks for suggestions, and the last employee who makes a comment ends up getting thrown out the window. The meme is originally a comic called Outlook Oust that has been memed-out to the max after being released back in 2012. It can fit any scenario in a corporate setting. You can use it to make a point, for example if your idea gets rejected during a meeting. It’ll show how you can accept your rejection with grace instead of being bitter about it!

The “Parkour” Meme

If meeting memes were a TV series, they’d be The Office. That’s where our next meme comes from. It’s an image macro, a GIF, or a short video of actor Steve Carell in the role of Michael Scott as the character screams “Parkour!” after a bout of chaos.

This is the ideal meme to send in your group chat after your team is asked to do something that feels impossible, or after you’re done with a long meeting and are looking at your meeting notes.

These are just some of the most well-known examples of meeting memes. The good thing about memes is that you can adapt them to your specific situation. It doesn’t necessarily have to be work-related, as long as you can make it fit the context. For example, a colleague that had been let go from a company posted a meme in his team’s group chat on his last day: a scene from the Titanic where the musicians were playing as the ship sunk. It had the caption “Gentlemen, it was an honor coding with you.” It was a funny way of saying goodbye to his team.

How Do I Use Meeting Memes at Work?

Using meeting memes at work is an art that you need to master. Here are a few tips from office meme experts:

Send memes at the right place, at the right time:

Timing and context are key when you’re using memes. If you’re in a meeting with a client or a potential partner, it’s best not to push your luck with memes. Try breaking the ice with verbal jokes instead. Save the memes for your internal chat groups. Then again, make sure everyone in the group is on the same wave-length and that the group has the flexibility to handle memes. Nowadays almost every company has a “random” channel on their communication platforms where you can send memes without disrupting the workflow.

Don’t be too obscure:

Use memes that everyone understands, or at least has seen before. If you send memes that are off the beaten track, they might get misunderstood. Remember, the key is in being relatable. Also, make sure your meme is relevant to the conversation. Don’t send technical memes to the marketing chat, for example. 

Keep it professional:

Nobody likes that one guy at the office who always makes crass and inappropriate jokes. Remember, it’s still a workplace and you need to be professional. The secret is in finding the perfect balance between corporate and comedy.

Make your own memes:

You don’t necessarily have to use pre-made memes. You can make totally new ones with online tools like ImgFlip. Just grab any meme and add your own text and spin to it. Some employees will go as far as using images of themselves for memes that only their colleagues will understand.

Other Ways of Using Meeting Memes

You can use hilarious funny work memes to add a comedic vibe to your presentations. Let’s say there’s a pitch meeting and you know everyone in the room. You can add some memes in your slides and ease the tension of an otherwise stressful situation. Memes are also great for internal communication between team members and a fun way to troll colleagues without going over the limit. A lot of hilarious situations happen during Zoom meetings that have great potential for becoming memes. Here’s a scenario: there’s an AI note-taking app transcribing your meeting and suddenly one of your colleagues sneezes loudly. The app records their sneeze as the word “actually” in the transcription, and an internal meme is born! 

Meeting memes are great ice-breakers that help us blow off steam during work without getting too distracted. Try incorporating them into your work chats and see if your colleagues are up for a challenge. 

If humor isn’t enough on its own and you want to get more out of your meetings, use Krisp’s AI Meeting Assistant. Not only will it transcribe your meetings (along with all the jokes that your colleagues make), it also turns those transcriptions into meeting summaries and makes sure no one misses a single detail, including the short discussions over some meeting memes that found their way into your session! 

Frequently Asked Questions

The post Meeting Memes: Humor to Get You Through Your Working Day appeared first on Krisp.

Change Your Zoom Name Before the Meeting Starts

Take our advice and change your display name while the meeting hasn’t been set up yet. It saves you a ton of headache and you won’t have to do anything last minute. Noah built the ark before the rain, after all! Grab a cup of coffee and let’s start your makeover through the Zoom web portal. 

How to Change Your Name on Zoom – Web Portal Edition 

1. Sign in: Sign in to your Zoom web portal. 
2. Go to your profile: Click on Profile on the left sidebar to access your profile. You should already see your name and last name there.

    

3. Edit your name: There’s an Edit button to your right, in front of your name. Click on it to enable the edit mode and type in your first and last name. Don’t forget to add your display name. This is what people will see when they jump on a call with you. Since Zoom is all about accessibility, you can also add your name’s pronunciation to save participants the embarrassment of spelling it incorrectly! There’s more info that you can fill out here, like your pronouns, location, company, etc. Most of these don’t appear on display, but it’s better to include them in case someone wants to dig into your profile. Go ahead and add a new Zoom profile picture while you’re at it!
4. Save: Click the Save button. Congrats! You’ve given your Zoom display name a facelift! And here you were wondering how to change name on Zoom!

How to Change Name on Zoom – Desktop App

“How do I change my name on Zoom from the desktop app?” A common question to which we’ve got an easy answer. Just follow these simple steps:

1. Open Zoom:Run the Zoom app before your call starts. 
2. Go to Settings: Click on that tiny picture of you on the top-right corner to toggle a dropdown menu. From there, select Settings. It should be between Help and Add Account. Depending on the version of Zoom you’re using, there may be a gear icon that you can click to open the Settings page faster.

    

3. Go to Profile: Click Profile on the left sidebar to access your profile.

    

4. Select Edit My Profile: Click the Edit My Profile Button. This will open a window that sends you to the Zoom Web Portal we mentioned earlier.

    

5. Edit your name: Edit your name just like you’d do in the Web Portal.

    

6. Save: Click the Save button. Ta-da! throws confetti

How to Change Zoom Name on Mobile

Unlike other apps, the process for changing your Zoom name on mobile devices is the same whether your operating system is Android or iOS. And, good news, it’s faster!

1. Run the app: Open the Zoom app on your device.

    

2. Access your profile: Tap on your current name to access your profile settings.

    

3. Tap on display name: Tap on your display name to toggle a new page. From there, you can edit your first and last name, and your display name.

    

4. Save: That’s it. It’s that simple!  

Changing Your Zoom Name After the Meeting Starts

Uh-oh! You forgot to change your name on Zoom before the meeting started! People are joining, your camera is turned off, and suddenly…there it is. Your display name from 10 years ago, in its full glory: johnny_bGud_92

Don’t worry! We’re here to help you turn this nightmare scenario around! Let’s go through the steps of how to change name on Zoom after a meeting starts. Keep in mind that you can’t edit your display name while you’re in the waiting room. But you can still change it after the meeting starts on the Zoom desktop client or through the Zoom app on your phone. 

How to Change Your Zoom Name on Desktop

1. Once the Zoom meeting is set up and starts, find the Participants button on the control bar and click on it.

    

2. This will open a list of everyone in the meeting. Find your name, click on the three dots, and then click Rename.

    

3. You can now enter your new display name and click Change. Bye bye, johnny_bGud_92! You had a good run!

Here’s a fun act: your Zoom meeting host or account admin can stop you from changing your name during a meeting. This means you can do the same thing if you’re the host! Try playing a prank on your online students next time you have a Zoom meeting. They’re more likely to have embarrassing display names. 

How to Change Name on Zoom with Mobile Devices

The process for changing your Zoom name on mobile devices is pretty much the same for both Android and iOS systems.

1. Join a meeting, and tap on Participants. It’s on the control bar.

2. Find your name on the list and tap and hold it to trigger a pop-up.

3. Tap Rename and enter your new display name. Tap Done to finalize the process.

Become a Zoom Professional with Krisp

You’ve got your display name all set, a great profile picture to go with it, and you’re ready to kick things off. But something seems to be missing. Enter Krisp! 

The AI Meeting Assistant from Krisp is here to level up your Zoom meeting! Using cutting edge technology, it analyzes and removes background noise during meetings, generating dead-on meeting transcriptions and summaries. You can also use it for detailed note-taking so you don’t miss out on any important details. 

Try Krisp today, and transform your Zoom meetings into productive sessions!

Frequently Asked Questions

The post How to Change Name on Zoom: Assuming a Fresh Identity appeared first on Krisp.

In this article, we’ll give you the skinny on how to raise a hand in Zoom meetings on any device. Stick around until the end to find out how you can raise your hand without clicking or tapping on your screen! 

How to Raise Hand in Zoom on Phone

Step 1: Jump on a Zoom Call

It goes without saying that the first thing you need to do is join a Zoom meeting. Once things kick off, look at the bottom of your screen where it says “Reactions.” It’s a smiley face with a plus on it. Tap the icon to toggle a pop-up page with a Raise Hand button, and a bunch of emojis. 

Step 2: Tap to Raise Your Hand

As soon as you tap the button, a little hand icon will appear next to your name in the list of participants. Your host also gets a notification about your raised hand. At the bottom-left of the page, you can see the total of hands that have been raised during the meeting. And that’s it in a nutshell. But, wait!

Step 3: Don’t Forget to Lower Your Hand

Imagine a real-life situation where you raise your hand, ask your question, and then keep your hand raised even though you have your answer! Once you’re done speaking, tap on the Reactions icon again, and click Lower Hand. If you forget to do that, the host of the meeting can do it for you. In fact, they have the option to lower all hands during a meeting. And that’s a wrap on how to raise your hand in Zoom calls over the phone.

How to Raise Your Hand in a Zoom Meeting on Desktop

Raising your hand on Zoom couldn’t be any easier on a desktop. And it doesn’t matter whether you’re on a Mac, Windows, or Linux device.

Step 1: Join or Start a Meeting

Set up a meeting or join one on Zoom. Then click the Reactions icon on the bottom toolbar. It’s still the same smiley face. You’ll see the Raise Hand button.

Step 2 Click and Raise Your Hand

And that’s all there is to it! If you’re a host and someone raises their hand, you’ll get a ping and can unmute them.

Don’t forget to lower your hand after the conversation is over. The host can do it for you as well. 

How to Raise Hand in Zoom Dial-in Calls

Zoom’s Dial-in calls let you jump on meetings straight from your phone. This means that the familiar Raise hand button is nowhere to be found. But, that’s no reason to panic! Zoom has got you covered. All you need to do is dial *9, and your host will know that you’ve “raised your hand.”

And that’s all there is to it! If you’re a host and someone raises their hand, you’ll get a ping and can unmute them.

Don’t forget to lower your hand after the conversation is over. The host can do it for you as well. 

How to Raise Your Hand in Zoom Hands-Free

Well, not exactly hands-free, but Zoom has added a feature that lets you raise your hand without clicking or tapping anywhere. And it’s called gesture recognition. You can set it up before your Zoom meeting or call starts. 

Enabling Gesture Recognition on Zoom

1. Open the Zoom app
2. Go to Settings and if you don’t up on the General tab, select General
3. You should see a Reactions section, with some options underneath. Go ahead and check the “Activate the following emojis based on hand gesture recognition” option.

You can also activate it as the meeting is taking place. You should see a tiny arrow when you hover over the Reactions button. That’ll toggle a pop-up that says “Recognize hand gestures.” Choose that and enable it. Right now, it’s limited to two reactions. But, who knows? Maybe Zoom will add more. Once you’re done with speaking, raise your hand again to lower it…otherwise it’ll stay up for the rest of the meeting! 

Using AI to Maximize Zoom Meetings

Raising your hand during Zoom calls means you have questions and comments to discuss. Now imagine that there are 10 people on the call. That’s a lot of information, and it’s hard to keep track of. Using an AI-powered tool can go a long way in making sure that your meetings are effective and everyone clicks the “Leave” button feeling like they’ve achieved something during the call.

How Krisp Boosts Your Zoom Meetings

Krisp’s AI Meeting Assistant is an advanced tool designed not only to level up your meetings, but also to empower communication among team members and enhance the flow of your business. 

You can integrate Krisp with Zoom, and enjoy the perks below:

• Noise cancellation: Using complex algorithms, Krisp carries out real-time noise cancellation that results in clear audio with zero background noise and distractions.
• Meeting transcription: You can use Krisp’s AI Meeting Assistant to transcribe entire meetings as they are held, saving you a ton of time and effort that you can instead focus on other aspects of the meeting. 
• Meeting summaries: On top of transcribing your meetings, Krisp also sums them up in key points, allowing you to locate important information faster. 
• Note-taking: You can up your note-taking game with Krisp and let it do the heavy lifting like recording action items, meeting minutes, and main takeaways. 

And that’s just scratching the surface!  

Instead of just raising your hand in Zoom meetings, have the upper hand with Krisp’s AI Meeting Assistant! Pun, again, intended!

The post How to Raise Hand in Zoom: A Simple Gesture appeared first on Krisp.

You join a meeting, you have your notes prepared beforehand, and everything goes smoothly. After the meeting ends, someone asks you about a specific task that you discussed earlier. But, lo and behold, you can’t find any written track of it anywhere. People will just have to take your word for it.

If you’ve been through something like this, it’s probably because you didn’t write meeting minutes during the call. We go through so many meetings every day, it’s hard to have everything locked in memory. And that’s where a meeting minute template rolls in to save the day.

What is a Meeting Minutes Template?

To answer that question, we first need to go over what meeting minutes are. To put things simply, meeting minutes are an official recording of what you discuss during meetings. Don’t let the name mislead you, though! It has nothing to do with actual minutes. Instead, meeting minutes focus on key points and main takeaways. Here’s why meeting minutes matter:

They are key documentation

Meeting minutes are essentially written versions of topics that are discussed and decisions that are made during meetings. They cut the fluff and focus on what matters most: agendas, key discussion items, and outcomes. This is why minutes and templates for meeting minutes are key documentation that you can refer to at any time. 

They help with communication

Let’s say one of your colleagues couldn’t make it to a meeting, and another colleague had to step out. Meeting minutes will help them catch up to the main points that your team discussed over the meeting. Things will be more transparent, and everyone will be on the same page. 

They foster accountability

A lot of tasks are thrown around during meetings. Responsibilities are given and deadlines are set. Meeting minutes help with outlining all of these. You can use them as a reminder of what commitments each team member has, track progress on all tasks, and keep things streamlined. 

They help with the legal side

Believe it or not, you can use meeting minutes for legal purposes. If your business is being audited or you’re involved in legal and compliance proceedings, meeting minutes can come in handy. The more organized they are, the better they serve as evidence that your business is compliant and transparent. 

At this point, you’re probably wondering how they are different from regular notes that we doodle during a call. Well, everyone can doodle. But there’s usually one person who is in charge of meeting minutes. If you end up in that position, then you’ll definitely need to use a meeting minute template.  

What to Include in a Meeting Minutes Template?

A meeting minute template can come in many shapes and sizes. But you usually include the same information:

• The date and time of your meeting
• The list of people who attended and who couldn’t make it
• The location of the meeting
• The topics that were discussed
• The decisions that were made
• Action plans for the future

A pen and a notepad won’t cut it for all of this. With a minutes of meeting template, you can make sure that the right information goes into the right place. Everyone else will thank you for it later!

How Can I Create a Meeting Minutes Template?

The first step before putting together a template for meeting minutes is figuring out whether your meeting is formal or informal. If it’s formal, then your business meeting minutes template should also be formal. If not, then vice-versa. If you’re looking for a meeting minutes sample, here are some you can use and customize: 

Formal Meeting Minutes Sample

If your meeting is an official one and includes C-levels and board members, go for a formal meeting minutes template. Make sure you get into as much detail as possible. You don’t want to miss out on key points in formal meetings! Here’s an example to get you inspired:

[Organization Name]

[Meeting Date]

[Meeting Time]

[Meeting Location]

Attendees:

• [Name], [Title/Role]
• [Name], [Title/Role]

Absent with Apology:

• [Name], [Title/Role]
• [Name], [Title/Role]

Absent Without Apology:

• [Name], [Title/Role]
• [Name], [Title/Role]

• Call to Order

• The meeting was called to order at [Meeting Time] by [Name].
• Attendees reviewed and approved the agenda.

• Approval of Previous Meeting Minutes

• The minutes of the previous meeting held on [Previous Meeting Date] were reviewed and approved without any amendments.

• Agenda Item 1: [Agenda Item Title]

• Discussion: [Summary of discussion]
• Decisions Made: [Summary of decisions made]
• Action Items:

• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

• Agenda Item 2: [Agenda Item Title]

• Discussion: [Summary of discussion]
• Decisions Made: [Summary of decisions made]
• Action Items:

• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

• Other Business

• [Additional agenda items discussed]
• Discussion: [Summary of discussion]
• Decisions Made: [Summary of decisions made]
• Action Items:

• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

• Next Meeting

• The date, time, and location of the next meeting were determined.
• Agenda items for the next meeting were proposed.

• Adjournment

• The meeting was adjourned at [Meeting Time] by [Name].

Next Meeting:

• Date: [Next Meeting Date]
• Time: [Next Meeting Time]
• Location: [Next Meeting Location]

Proposed Agenda Items:

• [Agenda Item 1]
• [Agenda Item 2]

Submitted by:

[Name]

[Title/Role]

[Date]

Informal Meeting Minutes Template

You can keep things a bit more casual with informal meeting minutes templates. You just need to focus on the main takeaways, without going into the nitty-gritty details. This is what an informal meeting minutes template looks like:

[Meeting Date]

[Meeting Time]

[Meeting Location]

Attendees:

• [Name]
• [Name]

Discussion Points:

[Discussion Point 1]

• [Summary of discussion]
• [Key points raised]
• [Ideas shared]

[Discussion Point 2]

• [Summary of discussion]
• [Key points raised]
• [Ideas shared]

Decisions Made:

• [Decision 1]: [Summary of decision]
• [Decision 2]: [Summary of decision]

Action Items:

• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

Next Meeting:

• Date: [Next Meeting Date]
• Time: [Next Meeting Time]
• Location: [Next Meeting Location]
• Proposed Discussion Points:
• [Discussion Point 1]
• [Discussion Point 2]

Action-Oriented Meeting Minutes Template

As the name suggests, this minutes of meeting template focuses on action. This is where you track who assigns tasks to whom, what the deadlines are, and how things are progressing. You can use the meeting minutes template below as a starting point:

[Meeting Date]

[Meeting Time]

[Meeting Location]

Attendees:

• [Name]
• [Name]

Agenda:

[Agenda Item 1]

• Discussion: [Summary of discussion]
• Action Items:
• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

[Agenda Item 2]

• Discussion: [Summary of discussion]
• Action Items:

• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

Next Steps:

• [Next Step 1]: [Assigned to], [Deadline]
• [Next Step 2]: [Assigned to], [Deadline]

Next Meeting:

• Date: [Next Meeting Date]
• Time: [Next Meeting Time]
• Location: [Next Meeting Location]
• Proposed Agenda Items:

• [Agenda Item 1]
• [Agenda Item 2]

Project-Based Meeting Minutes Template

You can use project-specific templates for meeting minutes to note down any updates about ongoing projects, milestones, scope, and other details. A project-specific meeting minute template helps with project management more than you can imagine. Here’s an example:

[Project Name]

[Meeting Date]

[Meeting Time]

[Meeting Location]

Attendees:

• [Name]
• [Name]

Project Updates:

• [Update 1]: [Summary of update]
• [Update 2]: [Summary of update]

Agenda:

[Agenda Item 1]

• Discussion: [Summary of discussion]
• Decisions Made: [Summary of decisions made]
• Action Items:
• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

[Agenda Item 2]

• Discussion: [Summary of discussion]
• Decisions Made: [Summary of decisions made]
• Action Items:
• [Action Item 1]: [Assigned to], [Deadline]
• [Action Item 2]: [Assigned to], [Deadline]

Next Steps:

• [Next Step 1]: [Assigned to], [Deadline]
• [Next Step 2]: [Assigned to], [Deadline]

Next Meeting:

• Date: [Next Meeting Date]
• Time: [Next Meeting Time]
• Location: [Next Meeting Location]
• Proposed Agenda Items:
• [Agenda Item 1]
• [Agenda Item 2]

Rookie Mistakes When Making Your Meeting Minutes Template

If you’re new to the world of meeting minutes, here are some mistakes to avoid when putting your template for meeting minutes together:

• Not having a meeting agenda

If you don’t have a meeting agenda prepared beforehand, writing meeting minutes will become tricky as you won’t have a clear idea of the main discussion points. 

• Writing down everything you hear

Remember, meeting minutes are about the details, not the fluff. Focus on what matters the most, and leave out the rest.

• Not using the right meeting minutes template

If you pick the wrong meeting minutes template, then you won’t be able to match it to the information that’s being discussed. 

Avoid these mistakes to record your meeting minutes correctly, with zero effort. There are other ways that you can streamline the process even more:

Go Beyond Meeting Minutes Template with Krisp

Meetings can last for hours and contain a wealth of information. Even with a meeting minutes template at your disposal, some details might slip through the cracks. This is where Krisp’s Meeting Minutes App can be a game-changer. Krisp not only transcribes and records your meetings effortlessly but also summarizes the key discussions. Once the meeting is over, you simply review the AI-generated meeting notes and start collaborating on action items. This approach ensures you save time and effort while capturing all the important details accurately.

Wrapping Up

Whether you’re running an informal meeting or attending a formal one, meeting minutes are important details that you need to keep track of. They help you streamline your documentation process and keep track of things inside your organization. Having a meeting minutes template ready before a meeting can help you maximize efficiency in your workflow. Using a tool like Krisp’s Meeting Minutes App to record, transcribe your meetings and summarize key points can take your meeting minutes templates to the next level and elevate your documentation process.

FAQ On Meeting Minutes Templates

The post Top Meeting Minutes Templates appeared first on Krisp.

Before we dig into how you can best transcribe audio to text for your meetings, let’s first talk about what the concept actually is.

What is Transcribing?

Technically speaking, audio to text transcription goes all the way back to the first-ever conversation held over the phone in 1876: “Mr. Watson, come here, I want to see you.” The audio was by Alexander Graham Bell, and his assistant Thomas Watson turned it into text. Sure, it wasn’t exactly recorded audio (which came later in 1877), but it was still speech-to-text in its earliest form. We’ve come a long way since then.

To define transcribe in its modern sense, we refer to taking audio and converting it into written content. Nowadays, this is mostly done using advanced software that’s integrated into some sort of recording mechanism. There was a time when you could only transcribe meeting audio to text with pre-recorded files. But technology has progressed to a point where you can now use software that can transcribe audio to text in real time, as a meeting is in progress. Think of it as a reverse karaoke, where the words appear on screen after you sing them.

Benefits of Audio to Text Transcription

Trying to jot down every single detail during meetings can easily side-track you. With audio to text transcription set up, you can instead focus on writing down what matters most, such as meeting minutes and main takeaways. You’ll always have the script from the live recording to refer to after everything is said and done.

Speaking of the script, it can act as key documentation that you and your team can refer to when needed. Plus, when teams know they’re being recorded, they often become more engaged in the meeting and you can see an increase in active participation. Even if the transcription isn’t 100% accurate, you can still redact it. Last time we checked, you can’t redact voice recordings…yet!

You can also use audio transcription for quality control, but more on that later!

How to Transcribe Audio to Text

There are two ways you can do this. You can either opt for the analog approach, or use a software to transcribe audio to text.

Apply the Human Touch

Ever seen those people in courtrooms who type away everything that’s being said in court? They are human transcribers. In fact, that’s how audio to text transcription started. People with great skill on the typewriter and later the keyboard, typing away like there’s no tomorrow. Even though the digital age is here, you can still hire human transcribers to convert your audio to text. They are also great assets for days when the internet isn’t at its best.

If your project isn’t too big or time consuming, you can probably transcribe audio to text for free yourself. That’s where all that note-taking from high school will come to your rescue! But, doing this in a live situation over hour-long meetings can quickly become unmanageable. Luckily, there’s always a solution…

Level Up with an App for Audio to Text Transcription

With an automatic transcription software, you won’t lose sleep over how to transcribe audio into text during your meetings. These innovative tools are powered by AI and have been revolutionizing how we communicate in the 21st century. They also come at a lesser cost compared to hiring teams of human transcribers. Some apps like Krisp even have free plans that allow you to transcribe audio to text at zero cost.

If you’re interested in the mechanics behind AI-powered audio to text transcription, here’s a simple rundown:

The software first captures the meeting’s audio. You can pair it with a noise-canceling app like Krisp to minimize background noise and chatter for a better audio signal. After the meeting is recorded, the software segments the recording into manageable chunks and processes them using algorithms and machine learning. Then it applies NLP (natural language processing) and generates a transcript that you can then edit and archive as documentation. Because it’s AI that’s doing the heavy lifting, the results are fast and accurate.

The only downside is that AI might not pick up on accents or dialects correctly, as it’s used to a standard language database.

As you can see, both methods have their merits and potential issues. The key is knowing which one fits your business and is in your budget range.

Why Transcribe Audio to Text with an App?

• It’s efficient: the app transcribes meetings automatically and saves you a ton of time that you’d otherwise spend on manual transcription.
• It facilitates note-taking: Knowing that a software is transcribing a meeting will put your mind at ease and let you focus on taking notes that matter most.
• It helps with data management: the transcripts are in document form, which makes them super easy to store and refer to.

How to Convert Audio to Text with an App

If we’ve convinced you that an app is the best way to transcribe audio to text, we’ll now go over how you can have a fine-tuned transcription.

• Record in high quality: Before your meeting or call starts, make sure you have a decent recording set-up going. A good microphone and an isolated space will result in a better transcription, as the AI can detect speech patterns more easily.
• Cut down on noise: Use an app like Krisp to remove background noise and boost the clarity of your recording. This will increase quality, and it’ll come in handy later when you want to review the recording.
• Get everyone on the same page: Let all participants know that the meeting or call is being recorded and transcribed. Not only is this ethical, it also prepares everyone to participate and, well, speak loud and clear.
• Make sure it’s recording: Activate the app and have it up and running. Test your microphone beforehand to make sure it’s picking up the audio signal correctly.
• Let AI transcribe audio to text: Once the meeting takes off, the tool will start the transcription process automatically and in real time. You won’t even notice the process, and it won’t take your focus off the meeting.
• Review and edit your transcription: You can download the transcription in multiple formats. Go over it and fill in the blanks, if any. Make sure you refer to the recording if something isn’t clear.

That’s it! Your audio-to-text transcription is ready to roll.

Where to Use Audio to Text Transcription

Transcription comes in handy more than you can imagine. Here are some scenarios where it can be a lifesaver:

• Any business meeting or call: transcribing calls and meetings in real time helps participants stay focused and engaged. At the end of the meeting, you’ll have a reference point where you can find action items and main takeaways. This also works great for remote environments, especially if you’re working in a multicultural team with different accents and dialogues.
• Customer service agencies: Call centers and customer service agencies in any industry go through thousands of calls each day. “Your call is being recorded for quality assurance purposes.” Well, you can also transcribe them live to improve scripts and interactions.
• In the courtroom: Even a sneeze is transcribed in real time during court proceedings. Transcriptions in the legal industry play a key role in the entire judicial process and are regarded as invaluable records. Imagine vamping all of that up with AI!
• Podcasts and blogging: Use an AI audio to text transcription app to record and transcribe your podcasts and vlogs. You can then take the text and use it to create subtitles and captions for the hearing impaired.

How Long Does Transcription Take?

Audio to text transcription can take a bit longer if you’re doing the transcription yourself or have a team of transcribers working their magic. Even though the results will be more accurate, it’s not an ideal situation if the script is urgent.

With an AI transcription tool, you can transcribe audio to text in a matter of minutes thanks to the technology. While these might make sloppy mistakes here and there, the results are still accurate enough and you can always edit the documents.

Introducing Krisp’s Transcription Feature

If all this time you were thinking about what app can transcribe audio to text, rest easy. Krisp, a leader in AI-driven noise cancellation technology, now offers an innovative transcription feature as part of its AI Meeting Assistant toolset. This feature stands out for several reasons:

• Unlimited Transcriptions with the Free Plan: Whether you’re a freelancer, a student, or a professional, Krisp’s audio to text transcription service is designed to meet your needs without breaking the bank.
• Accuracy and Speed: Leveraging advanced AI, Krisp provides high-quality transcriptions quickly and in real time. You’ll get your hands on the transcripts minutes after a meeting or call.
• Integration: You can integrate Krisp seamlessly with any conferencing app, making it perfect for meetings, interviews, and more.

Transcribe Audio to Text with Krisp

Follow these easy steps to make sure you get the best out of Krisp’s AI transcribe audio to text feature:

1. Ensure Clear Audio: For best results, use Krisp’s signature noise cancellation feature to clear any background noise from your recordings.
2. Go Through Your Meeting: Krisp does things on its own as soon as the meeting starts. Focus on the meeting instead of the app, and let it do what it does best.
3. Review Transcriptions: While Krisp’s AI is highly accurate, you should still review the transcriptions for any minor adjustments. You never know!

Conclusion

Audio to text transcription is an essential tool to have in your digital toolkit. You can not only simplify the process with Krisp’s cutting-edge audio to text transcription feature, but also make it more accessible to everyone. Whether it’s a professional meeting, a casual work call, or a blog, Krisp is a valuable asset. Transform your audio into text effortlessly with Krisp and experience the difference.

Frequently Asked Questions

The post Transcribe Audio to Text: Make Your Meetings More Efficient appeared first on Krisp.

What Are Action Items?

At its core, an action item is a task. It’s a task that is assigned to you or your team over meetings and discussions. Think of action items as roadmaps for what needs to get done, who’s going to do it, and what they need to make it happen. “Alright, everyone knows what to do. Let’s make it happen.” The meeting’s over, and you’ve got an action item on your hands. 

Why Are Action Items Useful?

Action items make meetings more efficient and purposeful. That’s because:

• They boost productivity: With an action item list, meetings are no longer unproductive events to yawn at! You’ll walk away knowing exactly what you’re supposed to do, how you’re going to make it happen, and what value it’ll bring to the business.
• They help with progress tracking: Next time you’re in a meeting, you won’t have to hear the dreaded “So, what did you have to do?” question. Instead, you’ll be asked about a specific task that was assigned to you during the previous meeting. This way, tracking progress will be easier.
• They clear things up: If you’ve ever been in a brainstorming meeting, you know how chaotic things can get if there is no clarity. An action item is the opposite of that. It tells you exactly what needs to be done, who’s going to do it, and when. 
• They foster communication: No more confusion on who’s responsible for what task in a company! Action items make sure that everyone is on the same page and is aware of what their colleagues are up to. 

What is a Good Action Item Example?

Here’s an example of an action item that gets things right, and that you can get inspired by:

Action item: Conducting a user testing session for our new website with at least 5 people in our target audience.

Why: Because we need feedback on how usable our new website design is.

Who’s doing it: Sarah from the UI/UX team

When she’ll deliver: June 15, 2024, EOD

See? Simple and effective. It can include some minor additional info like what tools Sarah can use to do her research and who can provide her with access. The next time everyone gathers for a meeting, they’ll know what Sarah’s been busy with and she can update them on her action item.

Action Item No-No List

Let’s talk about some common mistakes that you should avoid when writing down action items:

• Being too wordy: Action items are like ad copies. They need to be specific like the example above, so everyone can follow along and understand the task.
• Forgetting the assignee(s): If there’s a task, then someone or a specific team is responsible for it. Make sure you mention them in the action item so people can reach out to them if needed. 
• Skipping deadlines: An action item that doesn’t have a deadline is like a ship without a compass. If you don’t want it collecting dust, make sure you specify a deadline.
• Not providing context: Explain the background behind why an action item is created, and what resources are at hand for tackling it. Otherwise, people might get confused as to why they’re doing the task. 
• Zero prioritization: If tasks get no prioritization, things will start going downhill. Make sure to take care of high-priority action items first, then move on to the rest. 

Let’s see what will happen if you create an action item without avoiding the no-no list:

Action Item: Improve customer satisfaction.

Description: Increase customer satisfaction levels.

Responsible: Customer Service Team

Deadline: Not specified

Resources: Customer feedback surveys, training materials.

As you can see, the item itself isn’t very specific. OK, improve customer satisfaction; but how? That’s not what we meant by not being too wordy! An entire team is responsible, which will complicate things when it comes to choosing a person as the lead for the task. No deadlines? Not a good sign. Now compare this with the example from earlier. The difference is night and day. 

Templates for Action Item Lists

A good way of both creating and keeping track of action items is using an action item template. This will give things a more structured feel and help you find information faster. You can either use a premade action items template, or put your template together with your company’s branding. 

Use Krisp’s AI Meeting Assistant to Drive Things Home

Krisp’s AI meeting assistant boasts a number of features that you can use to create action items in a matter of seconds. It integrates with tools such as Zoom, and automatically records entire meetings. It has a built-in functionality that provides AI meeting summaries where you can find all key discussion points and main takeaways. It even goes further by assisting you with note taking and generating action items.

On top of all this, you can use the transcription feature to transcribe meetings into text files that you can later refer to. Even if you forget to jot down a specific action item during your meeting, Krisp will make sure that nothing goes missing and all items are recorded for the sake of clarity and productivity. It’s the perfect tool for teams who want to take collaboration to the next level. 

Record your action items effortlessly with Krisp, and never skip a beat!

Frequently Asked Questions

The post Driving Impact in Your Meetings with Action Items appeared first on Krisp.

Phew! The meeting is over. Everything went great. It was a productive session. Let’s check out the recording for some notes. Uh, wait a minute. *music comes to a screeching stop* Where is it? Where did my Zoom recording go?

If you’ve been in this situation before, don’t panic. “Where do Zoom meetings go?” is a question that’s all too common. And it doesn’t matter if you use Zoom for business or personal reasons. Not knowing how to find Zoom recordings is a pain. To save you the headache, we’ll walk you through this maze and tell you where to find Zoom recordings. Our adventure starts before you even jump on your Zoom call.

Setting Up Zoom Recordings the Right Way

It’s a given that you first need to capture your meeting before you locate it. This is especially important if you’re new to Zoom meetings. Let’s go through a quick rundown on how to record Zoom meetings: 

Step 1: Run Zoom

Open your Zoom application and sign in.

Step 2: Start or join a meeting

In order to record a Zoom meeting, you either have to start it yourself or have permission to record. Ask the host to give you permission or better yet, become the Zoom meeting host yourself!

Step 3: Find the Record button 

Luckily for all of us, Zoom has a straight-forward interface. Look for the “Record” button at the bottom of the screen. If it’s not there, it’s probably hiding somewhere in the “More” button menu. 

Step 4: Choose where to record

If you want Zoom to record on your computer, then choose “Record on this computer.” Choose “Record to the Cloud” to save recordings on Zoom’s cloud storage. Yep, Zoom has its own cloud storage!

Step 5: Go through your meeting

Everything should go well if you’ve set up the meeting and recording correctly. Once the meeting is over, Zoom will take care of the recording so you can access it later. 

So, where does a Zoom recording go?

You can find Zoom recordings in one of two places. They’re either up there in the cloud or down here on your computer. From this point on, it’s all about where to find and how to access Zoom recordings.

Where do Zoom meetings go on my computer?

Again, we’d have to go back to square one. When gearing up to record Zoom meeting sessions, go to the Zoom recording settings. It should be under the “Recording” tab, somewhere on the top right. From there, choose a default folder as your Zoom recording location. You can name it something like “My Recordings” for convenience. After your meeting is over, you can find Zoom recordings in that folder.

If you forget to add a default location, Zoom will fly solo and choose its own path. Just like any application, Zoom gets its own folder when you install it. It’s usually somewhere in your documents folder. Go to that, and you should be able to spot a Zoom folder. Ta-da! That’s where you can find Zoom recordings on computer storage! 

Before you ask something like “Where are zoom recordings stored on Mac?” we’ll put your mind at ease. The default file path is usually the same for both Windows and Mac:

\Users\[Username]\Documents\Zoom

How to find Zoom recordings in the cloud

If you chose “Record to the Cloud” when setting things up, then the cloud is where you’ll find Zoom cloud recording files. Everything is done automatically. Zoom recording files are saved on Zoom’s own servers. This lets you access them from anywhere, at any time. An internet connection is all you need! 

You’re probably wondering how to download Zoom recording files from the cloud. Don’t worry! It’s a cakewalk. Or rather, cloud-walk. Follow this three-step process to download your recorded Zoom meetings:

1. Log in

Log into your Zoom account on the web

2. Go to Recordings

You’ll find that on the left panel. You’ll see a list of your cloud recordings.

3. Download away!

Download your recordings to your computer. You can also share them with others.

Whether on the cloud or on your computer, accessing Zoom meeting recordings isn’t that tricky. You just need to know where to look and how to set up your Zoom recording session. . 

Pairing Zoom meeting recordings with meeting transcriptions

Zoom meeting recordings are so convenient, they feel like something out of a science fiction movie. That being said, you always need a safety net. Despite our best efforts, recordings can sometimes get lost. A faulty internet connection might cause them to be saved partially or not saved at all. Worst case scenario: an apocalyptic event destroys all cloud servers. We’d be left scratching our heads and wondering how to access Zoom recordings.

That’s where meeting transcriptions come in. You can always opt for the good old pen and paper. But why not up your game using AI? AI tools give you the ability to transcribe meetings in real time. Not only that, you can also use AI note taker tools to transform meeting notes into summaries. 

These tools make note taking in Zoom meetings as easy as it gets. AI is the ultimate back-up plan if things go south! Pair your Zoom meeting recordings with an advanced AI meeting assistant, and never lose sleep over where to find Zoom recordings! Combining the best of both worlds is never a bad idea.

Final thoughts

Now that you have the answer to the age-old “Where do Zoom Recordings Go?” question, the rest is up to you! Either save your Zoom meeting recordings on your computer, or leave it to the clouds with Zoom. The important thing is to set up your Zoom recording correctly and choose where you want to store your Zoom meeting recordings. Just to be safe, use an AI meeting assistant on the side to transcribe and take notes. It’s seamless, does things in real time, and you won’t even notice that it’s there. The internet is like a box of chocolates. You never know what you’re going to get!  

Frequently Asked Questions

The post Where Do Zoom Recordings Go? Solving a Simple Mystery appeared first on Krisp.

This is why you need to learn different types of note taking methods and master one of them. And that’s exactly what we’ll talk about in this article. We’ll go over:

• Why you need to follow a note taking method
• What note taking methods are out there
• How you can use AI to level up your note taking

What’s the Big Deal with Note Taking Methods?

Imagine a meeting that lasts for two or more hours. There’s no way you can remember the entire session – especially if you haven’t had your morning coffee! You need to take notes that you and your team can later refer to. And not just random notes. You have to give them structure and follow a pattern. Otherwise, you’ll end up with a mish-mash of scribbled notes that you can’t decode! On that note (pun intended), here’s why mastering how to take meeting notes is a good idea:

• You’ll get better at organizing things

If you stick to a specific note-taking method, you can give structure to your notes. This makes them easier to revisit later. You can use all note taking methods to produce well-organized notes. Make sure you pick a method that works best for you.

• It’ll Improve retention

Your brain likes it when information is structured. Different note taking styles are helpful when it comes to this. They result in active engagement with the content, which leads to better comprehension. You’ll find yourself remembering things more easily after practicing note taking.

• It’ll enhanced your focus during meetings

Say no to distractions and use a note taking method to boost your focus during meetings. If you’ve nailed down any note-taking styles, you’ll be more confident in jotting things down. That’s because you won’t get side-tracked easily if you’re zeroed in on taking notes.

• It’ll make follow-ups more efficient

If your notes aren’t up to par, you’ll find yourself scratching your head while staring at your doodles. This won’t happen with a fool-proof note-taking method. One look, and you’ll pinpoint action items, decisions, and other follow-ups.

“OK, I’m convinced. Now which note taking method should I pick?”

Good question, and we’ve got the answer. While it’s hard to pick which methods for note-taking tend to be most efficient, we’ve listed some of the best note taking methods you should try.

Top 6 Note Taking Methods

1. Cornell Method

This method has been around since the 1950’s, and it still works! What happens here is that you divide your paper into three sections:

• Cues/questions: this section is on the left. It’s where you jot down key points or questions during the meeting.  
• Main ideas: this section is on the right. It’s where you expand on what’s on the left column.
• Summary: this is at the bottom of the page. It’s where you write a concise version of the entire page.
  

Even though it’s not perfect for fast-paced meetings, the Cornell Method is systematic and encourages active engagement.

2. Mind Mapping

Mind mapping is a note taking method that throws visuals into the mix. You start by writing down a single word, topic or idea in a circle or box in the middle of your page. Then you draw branches and write down major ideas that are related to your main circle. You can add more branches as you go. What you’ll end up having is a visual diagram of your meeting’s main notes and how they’re connected. 

The mind mapping note taking method  is one of the most popular note taking styles because of its visual nature. Yet some people find it a bit time-consuming compared to other note taking styles.

3. Outline Method

The Outline method has a hierarchical structure to it. That means you start off by writing the main topic of the meeting on the top. Then you move down the page by adding subtopics and key points. The trick here is to write the subtopics and key points in an indented format. It’s also a good idea to use bullet points. 

The linear structure of the Outline Method helps you follow the structure of your notes. You can see how each section connects with the one before it. This versatility makes it an ideal note taking style for any meeting.

4. Charting Method

The charting method of note taking uses columns for different types of information. You can have a column for action items, one for decisions, and one for follow-up tasks. 

You’re not limited to your pen and paper for the charting method. You can do charting with tools like Microsoft Excel and Google Sheets. It’s a great way for categorizing information and keeping your notes organized. One thing to keep in mind with charting is that you need to prepare everything before the meeting starts. The box note taking method is similar to this one as well.

5. Quadrant Method

The quadrant note taking style is as simple as it gets: take your paper and divide it into four quadrants. Next, label each quadrant. Here’s a blueprint you can use:

• Important and Urgent;
• Important but Not Urgent;
• Urgent but Not Important;
• Not Urgent and Not Important.

Now you know which notes go where. The quadrant note taking method is easy to track, gets rid of clutter, and it’s organized. Just like charting, you need to prepare your quadrants ahead of time.

6. Flow Method

Last but not least, we’ve got the flow note taking method. Think of it as the most free-form of all note taking methods. There are no outlines or hierarchical structures. You just go with the flow as you go through your meeting. 

The flow note taking method is great for meetings where everyone is brainstorming. Instead of worrying about formatting or structure, you can jot down ideas and key points more effectively.

Leveling Up Your Meeting Notes With AI

Note taking methods like Cornell, charting, flow and outline are all effective. But there’s a downside to them. In the heat of the moment, they can distract you and eat up too much of your time. What if there were a way to take good meetings notes while staying focused on the meeting? Luckily, there is.

This is where Krisp comes to the rescue. Krisp’s AI Meeting Assistant is equipped with automated transcription, accurate note-taking, and easy sharing features. These allow it to provide a seamless solution for streamlining your note-taking process.

On top of  raw transcripts, Krisp also generates summaries tailored to your preferences. It can capture only the essential takeaways and provide a more detailed overview of meeting highlights.

How Does Krisp Work?

• Simple setup: Getting started with Krisp is a breeze. Set it up and join or initiate your virtual meeting. Krisp will work its magic in the background while you focus on the discussion.
• Automated transcription: Krisp’s AI meeting assistant provides accurate meeting notes. Use Krisp, and avoid manual note taking for good!
• AI note-taker: Krisp takes the raw transcripts and chunks them with its AI note taker functionality. Never miss any key highlights, actions terms, discussions and other important details.

Why Choose Krisp Over Other Note Taking Methods?

If you’re looking for an efficient way to take notes, Krisp’s AI Meeting Assistant is the way to go. It ranks higher than other AI-powered tools thanks to its industry-leading technology. If you’re Here are some more reasons why you should go with Krisp:

• Highly Accurate Transcriptions

Krisp’s advanced AI ensures that meeting transcriptions are dead-on. This results in meeting notes that are easy to read and understand.

• Summary Generation

Krisp doesn’t stop at notes — it can generate meeting summaries. You can tailor your summaries to capture only meeting takeaways and action items. If you want to generate more highlights, all you need to do is ask!

• Ease of Sharing

You can share your meeting notes with teammates or stakeholders at the click of a button. Krisp helps you share important information in a way that fits your audience, encouraging teamwork and comprehension.

Wrapping Up

You can create efficient documentation only through mastering note taking styles. Methods like Cornell, the charting note taking method, the flow method, and others are all great options. But, if you really want to up your note taking game, Krisp’s AI Meeting Assistant can help get you there. Try it for free today and transform your note-taking workflow!

Frequently Asked Questions

The post 6 Note Taking Methods to Revamp Your Documents appeared first on Krisp.

We go over a lot of crucial information in Zoom meetings on a daily basis. This is why it’s important to know how to take Zoom notes. After all, you can’t keep track of everything and a lot can get lost if you don’t jot things down. 

So, how can you pull off focusing on your meeting and highlighting key points at the same time? Easy! All you need to do is master the right techniques and use the right tools. 

We’ll walk you through the process of how to take notes during a Zoom meeting automatically. On top of that, we’ll highlight:

• Why it’s important to take Zoom notes
• Tips on note-taking during any meeting

Zooming in on the Importance of Zoom Notes

As cool as it could be, our brains don’t have unlimited HDDs. Research shows that you remember only 50% of what’s discussed over a meeting. Plus, you might get sidetracked if you’re just learning how to join a Zoom meeting. 

By learning how to take good meeting notes in Zoom,  you won’t have to fish your memory or reach out to colleagues for clarification. 

Here’s why taking meeting Zoom notes – or any other note – is a good idea:

It boosts comprehension and retention

Think of your Zoom notes as sponges that absorb key points, ideas, and information that you could have missed. Note-taking during Zoom meetings helps you remember essential details even after the meeting is over.

It encourages active listening

It’s easy to zone out during Zoom meetings – especially in the mornings! Note-taking boosts active listening, information analysis and summarizing skills. You can’t daydream if you’re focused on the meeting. 

It improves focus and engagement

If you’re listening to take notes, then you’re automatically more engaged in the conversation. Making note-taking an integral part of your meetings will boost your focus and decrease distractions. On top of that, you’ll be a more active participant! 

It’s a reference for future use

The crux is in the details, as they say! Zoom notes are valuable reference material. You never know which detail or action item will come in handy, so it’s best to have them jotted down for future reference. 

How To Take Meeting Notes During Zoom Calls

Aside from pen and paper, there are now Zoom notetaker tools that streamline the process. Let’s take a look at a few options that you can use to take better Zoom meeting notes: 

Option 1: Use the Krisp AI Meeting Assistant

Krisp’s AI Meeting Assistant is an AI notetaker that takes Zoom meeting notes to the next level. You can use this automatic note-taker not only to save time, but also to focus on what truly matters. Krisp’s AI Meeting Assistant is powered by OpenAI, the world’s leading AI technology. This allows it to be accurate, fast, and easy to use. A key advantage of using Krisp’s AI Meeting Assistant is its automatic summarization future. 

On top of transcribing Zoom meetings, the AI meeting summary feature breaks them down into bite-sized pieces. It highlights the main points so you don’t have to sift through the fluff. You can then use these Zoom AI meeting notes for reference.  

Krisp also makes collaboration and sharing effortless.

The AI Meeting Assistant has a ton of features that you can use for your meetings. It cancels noise, removes background chatter and limits echo. On top of that, it’s equipped with AI transcription functionalities. It generates meeting summaries that you can use to create action items and discussion points. The end result? Collaboration with fellow meeting participants becomes seamless! 

Krisp’s AI Meeting Assistant also provides a cohesive experience. 

You won’t need any plugins or extensions for it to function within your Zoom meetings. It operates out of sight, without interrupting your meetings. At the same time, it captures essential Zoom notes for you. How to automatically take notes in Zoom, you ask? This is a great place to start. 

Option 2: Pair Zoom and Your Note-Taking App

You can take Zoom meeting notes using a note-taking app. Pick one you like, and open it side-by-side to your Zoom chat window. This way, you won’t have to switch between tabs or take notes on paper. You can type as you go through your meeting. It’s hard to choose the best Zoom note-taking app. It depends on your goals and needs. 

Option 3: Try Zoom’s Notes Feature

Zoom came out with its Notes tool in September 2023. This in-built note-taking tool allows you to create notes and agendas before your meeting starts. You can share these with other participants as well. It eliminates the need of switching between different extensions or document tools. You can activate this feature after starting a Zoom call. Go to the in-meeting controls and click the Notes button. Then click New from the top right corner. There are also a number of formatting tools available for you to edit the text.

Option 4: Use Zoom’s Live Transcript Tool

If taking notes is distracting you, a good Zoom tip is to record your meeting. Click on the “Closed Caption” button at the bottom of the Zoom meeting window. Select “Enable Auto-Transcription.” The tool generates your meeting’s transcription. You can request it once your cloud recording is ready. 

You can also find other tools online that help get better transcripts of your Zoom meetings. These come with extra features and add-ons. Make sure you review your Zoom security tips before using them. 

Option 5: Try a Notetaking Extension

Going through a full transcription can sometimes be frustrating. A good solution is using Zoom note-taker extensions. These tools help you highlight only the important sections of your Zoom meetings. And it’s all done automatically. 

These extensions seamlessly integrate with Zoom. You can use them to write and share notes on the same window as your Zoom app. 

A Few Tips on Taking Zoom Notes

Regardless of what note-taking method you use, it’s best to prepare both before and during the meeting. That’s why we’ve put together some tips on how to take good meeting notes on Zoom. For better clarity, we’ll divide them into two main categories: before and during the meeting.

Before the Meeting

The more prepared you are before the meeting, the better it’ll go. We recommend having your own Zoom meeting checklist. Here’s a formula you can stick to:

1. Define your goals

Why are you having the meeting? If you define this, then you’ll know what’s coming and what to expect. This helps with note-taking, as your ear is now trained to spot key points that you need to take notes of. 

2. Know the agenda beforehand

Every meeting has an agenda. Knowing it beforehand helps you identify the sections you need to keep an eye on for note-taking. If you’re not an organizer yourself, you can always ask for an agenda before the meeting starts. 

3. Prepare your note-taking tools

This is a no-brainer. Make sure your note-taker apps, meeting transcription tool, extensions and even pen and paper are ready. This way, you’ll spare yourself the stress of last-minute setups. You’ll also save a lot of time. 

During the Meeting

If you’re well-prepared, the rest of the meeting should flow smoothly. But there are still things to consider when it comes to taking notes: 

1. Be selective and organized

Don’t write down the entire meeting! Focus on the most relevant parts of the meeting. If you’ve put together a meeting agenda, this step will be easy. Be organized when taking notes. Make sure they are easy to refer to and understand. You can also use a proven meeting minutes app to up your game even more.

2. Practice active listening and summarization

Try to minimize distractions in order not to get side-tracked. A good way of doing this is honing your active listening skills. You can even blur your background in Zoom if that helps cut down on distractions. 

Here’s another tip for taking Zoom notes: use abbreviations and symbols to jot things down quickly. Make sure you remember what each one stands for!

3. Use a template

Use a premade meeting template to better organize your notes. Templates have different sections that help you sort your meeting notes. For example, some templates have specific sections for meeting agendas, action points, concerns, blockers, etc.

Final Thoughts

Note-taking is an underrated skill. It has a direct impact on productivity, collaboration, and the outcome of your meetings. Aside from the standard note-taking tools, Krisp’s AI Meeting Assistant offers a more streamlined and efficient solution to Zoom note taking. This AI notetaker for Zoom helps you save time and simplifies the entire process. It also has a direct impact on collaboration and team-work. 

Add Krisp’s automated AI Meeting Assistant to your Zoom workflow, and feel the difference firsthand!

Frequently Asked Questions

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